Contract Administrator

Job Summary

The IT Contract Administrator is responsible for the day administration and execution of IT contracts, ensuring that contractual activities are performed accurately, on time, and in full compliance with company procedures, approved contract terms, and governance requirements. This role exists to ensure IT contracts are executed cleanly, no missed renewals, no payment errors, no audit gaps, and no ambiguity between IT, Procurement, and Finance. This role supports IT Contract Account Managers and IT Service Owners by providing operational control, documentation integrity, and transactional discipline across the IT contract lifecycle.

Responsibilities

• Manage the administration and lifecycle tracking of IT contracts across software, infrastructure, cloud, and managed services, ensuring accurate documentation and record-keeping.
• Process and maintain contract data, including milestones, validity dates, and documentation within ERP systems and contract repositories.
• Execute operational procurement activities such as purchase requisitions, purchase orders, service entries, and invoice validation.
• Verify alignment between delivered services, contractual terms, and supplier invoices to ensure accuracy and compliance.
• Monitor contract spend against approved budgets, track renewals and variances, and escalate financial risks or anomalies.
• Support financial planning activities including forecasting, accruals, and reporting on contract performance and spend.
• Coordinate with internal stakeholders (IT, Procurement, Finance, Legal) and act as a liaison with suppliers for contract administration matters.
• Ensure compliance with internal policies, financial controls, and governance requirements, while supporting audit processes and flagging risks or deviations.

Requirements

• Good coordination and communication skills.
• Strong attention to detail and accuracy.
• Understanding of contract administration processes.
• Basic commercial and financial awareness.
• Strong documentation and reporting discipline.  
• Ability to manage multiple contracts and stakeholders simultaneously.
• Proactive problem-solving and decision-making abilities.
• Knowledge of HSE and regulatory compliance in contract execution.
• Team players with leadership potential and accountability mindset.
• Proficiency in MS Office and ERP tools (e.g. SAP). 
• Comfortable working with licensing metrics (users, cores, consumption, subscriptions)
• Ability to work with technical service descriptions and SOWs
• Confidence questioning invoices or service confirmations when something doesn’t match

Main Interfaces

Internal

• PCMSU (Procurement Contract Management Support Unit)
• Legal Department
• Finance Department
• Technical/Operational Departments
• IT Functions

External

• IT Suppliers & Service Providers
• Contractors and Subcontractors
• Government Regulatory Bodies

Education & experience 

• Bachelor’s degree in business, Procurement, IT, Engineering, or related discipline.
• Certified by a Contract Management Exam (CME) Or by CIPS (Chartered Institute of Procurement & Supply)
• Typically, 3–5 years’ experience in contract administration, procurement support, or IT operations 
• Experience working with ERP systems and contract documentation 
• Exposure to IT contracts and regulated environments is an advantage

Working Conditions

• The IT Contract Administrator does not own commercial decisions, negotiations, or supplier strategy. 
• These remain with the IT Contract Account Manager and Procurement, in line with Azule governance standards 
• Timely and accurate execution of IT contract activities 
• No audit findings related to contract administration 
• Accurate financial tracking and documentation 
• Smooth coordination with IT, Procurement, Finance and suppliers 
• High data quality in contract records 

Azule Energy, a new journey!

We are a new international energy company located in Angola 

Our ambition is to provide energy for the Angolan people and partner with the country to navigate its energy transition. We will strive to create value for all stakeholders and put Angola at the core of what we do.

Why Azule

Combining the assets and workforces of bp and Eni in Angola, Azule Energy is a new standalone integrated energy company.

Our vision is to be a safe, responsible, diverse company that will pioneer cost-efficient oil and gas production, as well as help expand Angola’s renewables sector to support local energy consumption.

Azule is a leading upstream player, with exploration and production activities in 16 licensed blocks. Azule’s growing focus on natural gas plays will support Angola in its role as a global LNG exporter. In addition, Azule is developing new opportunities from renewables with a new solar business.

We are:

Partnering with Angola to enhance the country’s access to energy, creating employment and generating economic growth investing in new infrastructure and new technologies to drive the Angolan energy industry forward leveraging our unique expertise in exploration and fast-track project development operating in a way that is environmentally responsible, socially just and consistent with bp and Eni’s journey towards Net Zero. 

Governance

Azule Energy is an incorporated joint venture (IJV) between BP p.l.c. and Eni SpA. bp and Eni each holding a 50% share. Azule Energy operates in Angola under different Petroleum agreements which set out its contractual relationship with the Angolan Government (represented by the National Concessionaire). The referred agreements provide the framework for carrying out the Petroleum operations.

Responsible operatorship

Safety

The safety of our employees, contractors and local stakeholders is a fundamental value.

Grounded in bp and Eni’s legacy safety culture, staying safe entails more than the continued adoption of world-class practices and procedures.

Azule is committed to nurturing a trusting safety culture within an inclusive and diverse workplace where everyone is treated with respect and dignity.

Environmental protection

Azule Energy is committed to preserving the environment and to promoting carbon neutrality . Our policy remains consistent with bp and Eni’s environmental values and goals to reach Net Zero 2050.

Azule’s emissions will follow a sustainable trajectory in line with both companies’ environmental targets. Hydrocarbon production and greenhouse gas emissions are reported by the two parent companies on an equity share basis.

Social Sustainability

Azule is committed to promote the sustainable development of communities in the country, in line with the Government’s development plans and United Nations Sustainable Development Goals.

We have a portfolio of diverse social initiatives inherited from bp and Eni which target key development areas across access to energy, access to water, health, education and agriculture.

If you have any queries get in touch with us at recruitment@azule-energy.com